Event registration form template (free)
A free event registration form that collects names, emails, ticket type and dinner choices, with dietary needs asked only when they apply.
5 questions on one page
Volunteer sign-up form template (free)
A clipboard on the welcome table collects a dozen names, and half of them are hard to read. A volunteer sign up form gets the same details from everyone, typed, in one list. This one is short on purpose. Page one asks for a name, email and phone, then whether the person is 18 or older. Anyone who answers No sees two more questions, a parent or guardian's name and phone, and both become required. Page two asks when they are free (weekday mornings, weekday evenings or weekends), how often they can help, from a one-off event to every week, and which areas interest them. Two open boxes cover relevant experience and anything that would make volunteering easier. Sign up for free, open the template in your workspace and rename the areas to match your own jobs.
Free plan, free forever. Sign up and the template opens in your workspace.
What's in this form
11 questions on 2 pages. Every question, in order:
Page 1: Volunteer with us
Why we ask: So a coordinator can reach you, and a parent or guardian for younger volunteers.
| No. | Question | Answer type | Required? |
|---|---|---|---|
| 1 | NameShort answer, Required | Short answer | Required |
| 2 | EmailEmail, Required | Required | |
| 3 | PhonePhone number, Optional | Phone number | Optional |
| 4 | Are you 18 or older?Multiple choice, RequiredChoices: Yes, No | Multiple choice | Required |
| 5 | Parent or guardian's nameShort answer, Optional | Short answer | Optional |
| 6 | Parent or guardian's phonePhone number, Optional | Phone number | Optional |
Page 2: How you'd like to help
Why we ask: So we can match you to tasks and times that suit you.
| No. | Question | Answer type | Required? |
|---|---|---|---|
| 7 | When are you available?Checkboxes, RequiredSelect all that apply.Choices: Weekday mornings, Weekday evenings, Weekends | Checkboxes | Required |
| 8 | How often can you help?Multiple choice, OptionalChoices: A one-off event, A few times a year, About once a month, Every week | Multiple choice | Optional |
| 9 | Areas of interestCheckboxes, OptionalChoices: Event setup, Hospitality & greeting, Fundraising, Social media | Checkboxes | Optional |
| 10 | Relevant experienceLong answer, Optional | Long answer | Optional |
| 11 | Anything that would make volunteering easier for you?Long answer, Optional | Long answer | Optional |
How the logic works
- Shows “Parent or guardian's name” when “Are you 18 or older?” is “No”
- Makes “Parent or guardian's name” required when “Are you 18 or older?” is “No”
- Shows “Parent or guardian's phone” when “Are you 18 or older?” is “No”
- Makes “Parent or guardian's phone” required when “Are you 18 or older?” is “No”
What people see after sending
Thank you for volunteering!
A coordinator will be in touch soon.
Built in
- Multiple pages
- Conditional logic
Who it's for
- Food banks, animal shelters and community gardens building a pool of helpers
- School parent groups recruiting for fairs, book sales and sports days
- Festival and fun run organizers who need setup crews and greeters for one big day
- Churches, clubs and charities keeping a list of people who can step in during the year
When to use it
- A few weeks before a fundraiser, when you need to know who is free and when
- At a stall or an open day, with the form's QR code on the table
- When a paper list keeps going missing between committee members
- At the start of a season, to learn how often each person can realistically help
Make it yours
- Rename the four areas of interest to your real jobs. A community garden might list watering, weeding, harvest days and tool repair. A charity run might list water stations, course marshals and the finish line.
- Print the QR code. Publish the form, open the Share tab and download the code as a PNG (512 by 512 pixels) for flyers or as an SVG, which stays sharp on a large poster. Before you print a stack of flyers, scan one printed copy with two different phones from arm's length.
- Keep the guardian questions. Adults never see them, because they only appear after a No to the age question. For anyone under 18 they become required, so a coordinator always has a grown-up to call.
- Set a close date, or a response limit that counts every sign-up to the form, when you only need a certain number of people. Once the form closes, visitors see a message you write yourself, up to 500 characters, so you can thank them and say when you will recruit again.
- Read the last answer before you assign anyone. People use it to mention a school pickup, a bad knee or a lift they need. A quick personal reply shows you read it, and you can give them a job that fits.
- Turn on an email to yourself for each new response, or connect Google Sheets so every sign-up arrives as a row your coordinator can sort by availability.
Print it or edit it offline
The same questions, ready to print or edit.
Where the answers go
Every response lands in your HornetForms inbox. From there, send it wherever your team already works.
- Turn on an email to yourself for each new response, on every plan
- A confirmation email to the person who filled it in, when the form asks for their email
- A new row in Google Sheets, a message in Slack or Discord, or a page in Notion, free on every plan
- Connect with Zapier, or send signed webhooks to n8n, Make or your own app
- CSV export on every plan, and Excel export on Pro and Business
Questions people ask
Is this volunteer sign up form template free?
Yes. You can use it on every plan, including the Free plan, and every plan includes unlimited responses. Volunteers fill it in on a phone or a computer without creating an account.
What does a volunteer sign up form example look like?
This one has 11 questions over two pages. The first page covers name, email, phone and age, with guardian details for under-18s. The second covers availability, how often they can help, areas of interest, experience and anything that would make volunteering easier.
Can people sign up online without an account?
Yes. Anyone with the link can answer without signing up or signing in. Post the link in a newsletter or a group chat, add it to your website, or print the QR code for a poster at your next event.
Can volunteer sign-ups go straight into Google Sheets?
Yes. Connect Google Sheets on any plan and each new sign-up becomes a row with the person's availability and chosen areas. You can also download every response as a CSV file whenever you like.
How do I get volunteers to sign up?
Ask where people already are: at the end of an event, in your newsletter, on a flyer by the door. Then keep the form short. This one has 11 questions, and the QR code lets someone sign up on the spot, before they walk away.
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Further reading
Volunteer application form: what to ask (free template)
What to ask on a volunteer application form, how to handle under-18s and references, and a free template, printable PDF and shift roster you can copy.
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Interest form template: gauge demand before sign-ups open
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A free volunteer hours log template for Excel and Google Sheets, a short form volunteers fill in from a QR code, and a printable sign-in sheet.
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Volunteer survey questions: 50 for recruiting, feedback and exit
50 volunteer survey questions for recruitment, after-shift feedback and exit surveys, with church examples, a free question bank and a CSV that builds the form.
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Start from a template, finish with your form
Sign up for free, pick a template and change anything you like: questions, logic and design. The Free plan stays free forever, with unlimited responses.