Event registration form template (free)
A free event registration form that collects names, emails, ticket type and dinner choices, with dietary needs asked only when they apply.
5 questions on one page
RSVP form template (free)
Group chats make a poor guest list. Replies get buried, someone answers with a thumbs up, and you still don't know who is coming. This RSVP form template keeps it simple. Guests give their name and answer one question: will you attend? A yes takes them to a second page, where they say how many people they are bringing and add anything you should know, like a food allergy or a need for a seat near the door. A no ends the form right there, so people who can't come never answer questions that don't matter to them. Sign up for free, open the template in your workspace and change the wording to fit your event.
Free plan, free forever. Sign up and the template opens in your workspace.
What's in this form
4 questions on 2 pages. Every question, in order:
Page 1: You're invited!
| No. | Question | Answer type | Required? |
|---|---|---|---|
| 1 | Your nameShort answer, Required | Short answer | Required |
| 2 | Will you attend?Multiple choice, RequiredChoices: Yes, No | Multiple choice | Required |
Page 2: Guest details
| No. | Question | Answer type | Required? |
|---|---|---|---|
| 3 | Number of guestsNumber, OptionalNot counting yourself. | Number | Optional |
| 4 | Anything we should know?Long answer, Optional | Long answer | Optional |
How the logic works
- Ends the form when “Will you attend?” is “No”
What people see after sending
Thanks for letting us know!
Your RSVP has been recorded.
Built in
- Multiple pages
- Conditional logic
Who it's for
- Hosts planning a birthday, a baby shower or a family dinner
- Teachers and parent groups collecting replies for a class event
- Club and committee organizers who need a head count before booking a room
- Office managers arranging a team lunch or a leaving party
When to use it
- Sending an invitation by text or email and wanting every answer in one place
- Asking guests to confirm before you book a venue or order food
- Finding out how many plus ones to plan for
- Collecting notes such as allergies, access needs or song requests
Make it yours
- Rewrite the invitation page title to sound like you. The template opens with a friendly welcome, so swap in the event name and date and guests know they are in the right place.
- Set a close date. HornetForms lets you stop taking replies at a set date and time, so late answers don't arrive after you have placed the order.
- Set a response limit if space is tight. Once the form is full, visitors see a closed message that you write yourself, up to 500 characters.
- Print the form's QR code on a paper invitation or a poster. Guests scan it with their phone and reply in under a minute, with no account to create.
- Connect Google Sheets, free on every plan, to keep a live guest list. Each reply becomes a new row with the name, the answer and the number of guests.
Where the answers go
Every response lands in your HornetForms inbox. From there, send it wherever your team already works.
- Turn on an email to yourself for each new response, on every plan
- A confirmation email to the person who filled it in, when the form asks for their email
- A new row in Google Sheets, a message in Slack or Discord, or a page in Notion, free on every plan
- Connect with Zapier, or send signed webhooks to n8n, Make or your own app
- CSV export on every plan, and Excel export on Pro and Business
Questions people ask
How does the form treat guests who can't come?
It ends right after they pick No. The form skips the guest details page and shows a thank-you message instead, so they answer two questions at most. You still get their name and their no, which is useful when you want to know who has replied.
What does the number of guests question count?
It counts the people a guest brings, not the guest. The question says not counting yourself, so a reply of 2 means three people at the table. Add the guest to the total when you plan seating or catering.
Can I ask about food and allergies?
Yes. The second page has an open question for anything you should know, and guests can write about allergies, access needs or a plus one's name there. If you want tidy counts, add a checkbox question with your menu options and the totals will sort cleanly.
Do my guests need an account to reply?
No. Anyone with the link can reply on a phone or laptop without signing in. Share the link in a message, add it to an email invitation or print its QR code on the invitation card.
Related templates
Time off request form template (free)
A free time off request form for PTO, vacation, sick days and half days. Staff send it from any phone, and you get each request by email.
15 questions on 3 pages
Job application form template with CV upload
A free job application form with CV upload, screening questions and a job board tracker. Candidates apply from any phone, with no account needed.
17 questions on 4 pages
Further reading
Online RSVP: a free way to collect RSVPs for any event
Set up a free online RSVP for a party, baby shower, graduation or work event: what to ask, how to share the link, when to close it and what to write.
Published12 min read- events
- guides
RSVP tracker: a free template for Excel and Google Sheets
A free RSVP tracker for Excel and Google Sheets: guest codes, party size, headcount, meals and plus-ones, filled from your form replies or typed by hand.
Published12 min read- events
- templates
RSVP QR code: a free reply link for printed invites
Make a free RSVP QR code from your reply form, print it with the right card wording, and track every household. Includes printable cards and a tracker.
Published12 min read- events
- guides
Start from a template, finish with your form
Sign up for free, pick a template and change anything you like: questions, logic and design. The Free plan stays free forever, with unlimited responses.