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Job application form template with CV upload
Hiring is hard enough without CVs scattered across email threads. This job application form template collects everything in one place over four short pages: contact details, the role, a CV or resume upload and a few questions that tell you more than a CV can. Candidates upload a PDF or Word file up to 10 MB, plus optional work samples, and they never need an account or a sign-in. A hidden source field reads the job board from the link you post, so you can see where your best applicants come from. The form also asks about the right to work and the earliest start date before you book a single call. Sign up for free and the template opens in your workspace, ready for your own roles.
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What's in this form
17 questions on 4 pages. Every question, in order:
Page 1: About you
Why we ask: So we can contact you about this application.
| No. | Question | Answer type | Required? |
|---|---|---|---|
| 1 | Full nameShort answer, Required | Short answer | Required |
| 2 | EmailEmail, Required | Required | |
| 3 | PhonePhone number, Optional | Phone number | Optional |
| 4 | Where are you based?Short answer, Required | Short answer | Required |
| 5 | LinkedIn or portfolioLink, Optional | Link | Optional |
Page 2: The role
Why we ask: So we read your application against the right job.
| No. | Question | Answer type | Required? |
|---|---|---|---|
| 6 | Which role are you applying for?Dropdown, RequiredChoices: Software engineer, Product designer, Customer success manager, Other | Dropdown | Required |
| 7 | Which role?Short answer, Optional | Short answer | Optional |
| 8 | Do you have the right to work in the country where this job is based?Multiple choice, RequiredChoices: Yes, No, I would need sponsorship, Not sure | Multiple choice | Required |
| 9 | Earliest start dateDate, Optional | Date | Optional |
Page 3: Your CV
Why we ask: So you only share your experience once, without retyping your CV.
| No. | Question | Answer type | Required? |
|---|---|---|---|
| 10 | CV or resumeFile upload, RequiredPDF or Word, up to 10 MB. | File upload | Required |
| 11 | Cover letter or work samplesFile upload, OptionalOptional. Up to 3 files, 10 MB each. | File upload | Optional |
| 12 | Why does this role interest you?Long answer, Required | Long answer | Required |
| 13 | What's something your CV doesn't show?Long answer, Optional | Long answer | Optional |
Page 4: Last few questions
Why we ask: So we can plan the next step and make it work for you.
| No. | Question | Answer type | Required? |
|---|---|---|---|
| 14 | How did you hear about this job?Dropdown, OptionalChoices: Our website, LinkedIn, Indeed, Another job board, Someone who works here, Social media, Other | Dropdown | Optional |
| 15 | Who referred you?Short answer, Optional | Short answer | Optional |
| 16 | Is there anything we can do to make the interview process easier for you?Long answer, Optional | Long answer | Optional |
| 17 | Before you sendCheckboxes, RequiredChoices: The information I've given is accurate | Checkboxes | Required |
How the logic works
- Shows “Which role?” when “Which role are you applying for?” is “Other”
- Makes “Which role?” required when “Which role are you applying for?” is “Other”
- Shows “Who referred you?” when “How did you hear about this job?” is “Someone who works here”
What people see after sending
Application received
Thanks for applying. We'll reply by email once we've reviewed it, whether or not we move forward.
Built in
- Multiple pages
- Conditional logic
- File upload
- Hidden fields
Hidden fields it reads from the link: source
Who it's for
- Small businesses hiring without an applicant tracking system
- Founders filling their first few roles
- Office and HR managers who post on several job boards at once
- Shops, cafés and service companies that hire all year round
When to use it
- Posting a role on your careers page or LinkedIn
- Sharing one form across Indeed and other job boards
- Taking applications on a tablet at your front desk
- Building a pool of candidates for roles you fill often
Make it yours
- Replace the sample roles in the dropdown (software engineer, product designer, customer success manager) with your open positions. Keep Other: it shows a short text box when someone picks it.
- Post a different link on each job board, like ?source=indeed and ?source=linkedin. The hidden source field stores it with each application, so your spreadsheet shows which board works.
- Leave the cover letter optional. The question "What's something your CV doesn't show?" often tells you more, and it costs the candidate two minutes, not an evening.
- If a role can't offer visa sponsorship, say so in the job post too, so the right to work answer never comes as a surprise.
- Connect Slack so the hiring team sees each new application as it arrives, free on every plan.
Print it or edit it offline
The same questions, ready to print or edit.
Where the answers go
Every response lands in your HornetForms inbox. From there, send it wherever your team already works.
- Turn on an email to yourself for each new response, on every plan
- A confirmation email to the person who filled it in, when the form asks for their email
- A new row in Google Sheets, a message in Slack or Discord, or a page in Notion, free on every plan
- Connect with Zapier, or send signed webhooks to n8n, Make or your own app
- CSV export on every plan, and Excel export on Pro and Business
Questions people ask
Can candidates upload a CV without a Google account?
Yes. Candidates upload their CV straight into the form, with no Google account and no sign-in. The CV question takes a PDF or Word file up to 10 MB, and the cover letter question takes up to three files. The files sit with the rest of the answers in each response.
How do I know which job board an applicant came from?
The template has a hidden field called source. Add it to the link you post, like ?source=indeed, and every application from that link carries the value. For people who arrive another way, the form also asks how they heard about the job, and who referred them if they pick someone who works here.
Can I use one form for several roles?
Yes. The role page starts with a dropdown of your open roles, and picking Other asks which role in a short text box. You can also choose the role from the link with a prefill parameter, so each job post opens the form with its role already picked.
Can people apply from their phone?
Yes. The form is split into four short pages, so it fits a phone screen without endless scrolling. Candidates can answer on the bus and attach a CV saved on their phone.
What do candidates see after they apply?
A short thank-you that says you'll reply by email once you've reviewed the application, whether or not they move forward. Change it to match your process, and turn on a confirmation email so they keep a copy of what they sent.
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Further reading
Job application form template: what to ask and skip
A free job application form template with CV upload and no sign-in for applicants. What to ask, what to leave off, plus Word and PDF copies.
Published10 min read- templates
- hiring
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